Eversports Manager – Learn to manage efficiently
Digital studio management is a decisive success factor in 2025. More and more providers are relying on smart solutions to manage workflows efficiently and delight customers.
With the eversports manager, you have a powerful tool that consolidates all processes in one place. From class bookings to customer communication, everything runs digitally and automatically.
In this guide, you’ll learn step by step how to take your organization to the next level with the eversports manager. Look forward to practical tips on setup, features, automation, and trends that deliver real efficiency gains.
Eversports Manager 2025: Overview and updates
Digital studio management is evolving rapidly in 2025. The eversports manager is at the center of this development. What makes it special, what new features are available, and why is it worth using over other solutions? Here’s a concise overview.
What is the Eversports Manager?
The eversports manager is a cloud-based all-in-one software that provides studios, clubs, and gyms with a central platform for management. It is aimed at solo entrepreneurs as well as large studio chains in areas such as yoga, fitness, dance, or wellness. The tool is available in Germany, Austria, Switzerland, and other countries and supports multiple languages.
With over 120 genuine user reviews and a strong overall rating of 4.8/5 on GetApp, the eversports manager is among the most popular solutions of its kind. If you’re looking for authentic testimonials, you can find them clearly laid out under Eversports Manager reviews. Pricing starts at €49 per month, including a free trial and flexible licensing models. An example: A yoga studio digitizes bookings and all customer communication centrally and thus saves valuable time.
New features and updates 2025
In 2025, the eversports manager sets new standards in studio management. Automated scheduling simplifies everyday operations, while integrations with tools like Zoom or Mailchimp expand digital communication and class administration. The user interface has been modernized, optimized especially for mobile use, and equipped with new dashboards for key KPIs.
Data protection remains a central topic. GDPR-compliant settings and automatic logging provide security. Video-on-demand and online classes are now standard features, allowing you to manage hybrid offerings (on-site and online) seamlessly. This keeps your studio flexible and future-proof.
Advantages over alternatives
Compared with other solutions such as Mindbody, Punchpass, WellnessLiving, or bsport, the eversports manager stands out for its particularly intuitive operation, comprehensive automation, and excellent support. The recommendation rate is an impressive 98 percent, and the cost-benefit ratio convinces with 4.2 out of 5 points.
| Provider | Ease of use | Automation | Support | Cost-benefit |
|---|---|---|---|---|
| eversports manager | Very good | High | 4.8/5 | 4.2/5 |
| Mindbody | Good | Medium | 4.2/5 | 3.8/5 |
| Punchpass | Good | Low | 4.0/5 | 4.0/5 |
A clear advantage: New employees quickly find their way around thanks to the self-explanatory interface and can get started right away.
Step by step: Setup and getting started with the Eversports Manager
Getting started with the eversports manager is simple and intuitive. In just a few steps, you set up your studio digitally and lay the foundation for efficient workflows. Here you’ll find a practical guide to hit the ground running in 2025.
1. Sign-up and first login
To use the eversports manager, go to app.eversportsmanager.com and create an account with your email and a secure password. For optimal performance, we recommend using Chrome or Firefox. If you forget your password, you can reset it at any time.
After logging in, the clear dashboard appears. If you manage multiple locations, first select the one you want. Security is a top priority: enable two-factor authentication for additional protection.
Example: A studio manager logs in for the first time and immediately sees all relevant key figures and appointments at a glance in the eversports manager.
2. Basic configuration and master data
In the next step, set up your studio profile and enter key master data such as address, opening hours, and contact details. Using the import function, you can conveniently bring in existing customer data and staff lists.
Define individual access rights for your team and integrate calendars and payment providers as needed. Be sure to carefully review data protection and GDPR settings. For a professional appearance, upload your logo and adapt the branding for the customer portal.
Further tips for workflow optimization can be found in this guide to efficient workflows for studios.
Example: After uploading the studio logo, the branding automatically appears in the eversports manager customer portal.
3. Create products, classes, and memberships
Now you can shape your offering in the eversports manager. Create different activity types such as classes, workshops, or events, and define products like single sessions, 10-class packs, or subscriptions. Vouchers and contracts can also be created and managed flexibly.
Adjust pricing, add discounts or promo codes, and manage memberships clearly. This keeps your portfolio always up to date and customer-friendly.
Example: You introduce a new 10-class pack product and publish it online immediately via the eversports manager.
4. Connecting online payments and the booking calendar
Finally, connect the eversports manager to payment providers such as SEPA, credit card, or PayPal. Embed the booking calendar as a widget directly on your website so customers can easily reserve and pay for appointments.
Example: A participant books a class and pays online immediately; all information is processed automatically in the eversports manager.
Efficient administration: Core functions in everyday operations
Efficient administration is the heart of every successful studio. The eversports manager helps you manage all central processes clearly and easily. From customer management and scheduling to automated billing—the key features interlock seamlessly. This saves you time and lets you focus on what matters: your members and their experience.
Customer and participant management
With the eversports manager, you always have your customers in view. The clear customer management shows you all profiles, bookings, and participation history at a glance. Automated invitations and reminders ensure no appointment is forgotten. Family accounts and groups can also be managed easily.
Waitlist management and self check-in/check-out give you maximum flexibility. This helps you stay on top of things even with high demand or short-notice changes. A typical example: Your participants automatically receive a reminder email on the morning of a class. That increases reliability and ensures satisfied customers.
Scheduling and resource planning
Scheduling and resource planning in the eversports manager is particularly intuitive. You manage rooms, trainers, and classes centrally in the calendar. Capacities are checked automatically so overbookings are ruled out. There are convenient templates for recurring appointments and blocked times.
Vacation planning and parallel workshops are also handled effortlessly. Integration of online classes, for example via Zoom, is possible directly within the system. This way you plan hybrid offerings and always have an up-to-date overview of utilization and available resources.
Invoicing and finances
Automated invoicing takes a lot of work off your hands. Subscriptions, single bookings, and vouchers are billed automatically. An integrated cash book, daily closing, and various reports noticeably simplify accounting.
Thanks to real-time reporting, you always have an overview of your finances. Payment processing works reliably with SEPA, credit card, and PayPal. If you want to dive deeper into automation, you’ll find valuable tips on accounting automation in the studio, which works hand in hand with the eversports manager. Monthly closings can thus be completed in just a few clicks.
Marketing and communication tools
With the marketing and communication tools in the eversports manager, you strengthen customer loyalty. You send newsletters, discount codes, and automated emails directly from the system. Integration with tools like Mailchimp and social media makes it easier to increase reach.
Targeted campaigns such as birthday vouchers or event invitations are easy to implement. This allows you to reach your audience individually and sustainably increase satisfaction. All communication runs centrally and is traceable—ideal for growing studios.
Automation & workflows: Save time and effort
Automation is the backbone of a modern studio today. With the eversports manager, you can simplify everyday tasks so you have more time for your members. Efficient workflows ensure smooth operations and let you focus on what matters.
Process automation in everyday studio operations
Many processes in the eversports manager run fully automatically. As soon as a customer registers for a class, a booking confirmation is sent automatically. Reminders of upcoming appointments and handling of waitlists take place without your intervention.
The onboarding workflow for new customers in particular shows the power of automation: After signing up, the customer receives a welcome email, is guided through the contract process, and receives individual offers. Evaluation of key KPIs as well as collecting customer feedback can also be automated. A frequently used feature is the automatic sending of birthday vouchers, which further strengthens customer loyalty.
If you’d like to dive deeper into how automations concretely optimize workflows, you’ll find more tips in the post automation of processes.
Integration of external tools and platforms
The eversports manager convinces with its versatile integrations. Zoom can be embedded directly so that online classes run without media disruption. For on-demand offerings, a video library is available that participants can access at any time.
Accounting software and payment providers such as SEPA or PayPal are also integrated seamlessly. Via a widget, the booking calendar can be embedded on your website, allowing members to book and pay online directly. Synchronizing class data with external websites saves time and minimizes sources of error.
With these interfaces, the eversports manager becomes the central platform for all your studio’s digital processes.
Security, data protection & GDPR
Security is firmly anchored in the eversports manager. All data is transmitted and stored in encrypted form. The rights management allows you to give each team member targeted access to specific areas.
In addition, the software is GDPR-compliant: all activities are logged, and inactive customer data is automatically deleted after defined periods. This ensures your studio management is not only efficient but also legally compliant.
These well-thought-out security measures and data protection features make the eversports manager a reliable choice for professional studio organization.
Best practices & tips for maximum efficiency
Efficient workflows are the heart of a successful studio. With the eversports manager, you can onboard your team optimally, evaluate data in a targeted way, and sustainably increase customer satisfaction. Here you’ll find proven best practices for maximum efficiency in everyday studio operations.
Onboarding and training employees
Smooth onboarding makes it easier for new team members to get started. In the eversports manager, you can assign individual roles and permissions so each employee accesses only the areas relevant to them. Use the integrated tutorials, webinars, and the Help Center to convey knowledge effectively.
A gradual introduction prevents overload. Start with the most important features such as class management and participant management. This makes the eversports manager a firm part of daily work and the team operates safely and efficiently. A practical example: New employees complete a short introduction and can then take on tasks in the system independently.
Optimal use of reports & dashboards
With the analytics tools of the eversports manager, you get a complete overview of all key metrics. The dashboard shows participant numbers, revenue, and class utilization in real time. This allows trends to be recognized immediately and informed decisions to be made.
Use the export function to further process data or share it with accounting. Particularly helpful: KPI tracking makes it possible to quickly identify high-revenue classes and promote them in a targeted manner. Those who regularly evaluate reports can optimally tailor the studio offering to customer preferences and deliberately steer growth.
Increase customer satisfaction and loyalty
Your members’ satisfaction is crucial for long-term success. In the eversports manager, you can set up automated feedback requests after classes. This gives you valuable feedback and allows you to continuously improve your offering.
Personalized offers and discount campaigns further strengthen loyalty. The integration of marketing and communication tools helps you send targeted campaigns directly to your audience. Learn more on the marketing solutions for studios. An example: With just a few clicks, you automatically send birthday vouchers to your members.
Avoid sources of error & use support
Even with an optimal setup, errors can occur. The eversports manager supports you with regular updates and an active community. Through the Help Center, you quickly find answers to frequently asked questions, for example for payment issues or technical difficulties.
It’s important to keep the platform up to date and install updates promptly. This minimizes sources of error and ensures smooth day-to-day operations. Rely on support to overcome challenges quickly and unlock the system’s full potential.
Future trends & developments in studio management
The future of studio management is evolving rapidly. Those who work with the eversports manager in 2025 benefit from innovations that make everyday life even more efficient. The most important trends: digitization, automation, artificial intelligence, and strengthening digital communities.
Digitization and automation 2025+
Digitization is indispensable in everyday studio life. With the eversports manager, all processes can be centrally and digitally controlled in 2025. Hybrid offerings that combine online and on-site classes are particularly in demand. Automated workflows ensure that bookings, payments, and customer communication practically run themselves.
Those who make use of these possibilities gain a clear competitive advantage. Automation saves time and reduces sources of error. According to The digitization of the sports experience, more and more studios are relying on digital tools to respond flexibly to new market requirements.
An example: A yoga studio automates its booking processes with the eversports manager and thus grows faster than the competition.
Artificial intelligence and data analysis
Artificial intelligence is revolutionizing studio management. In the eversports manager, AI-powered analyses are becoming standard. They help you analyze participant data, identify trends, and plan offerings optimally. This allows you to respond precisely to your community’s wishes.
Particularly exciting: AI algorithms forecast utilization and suggest optimal class times. This increases efficiency and ensures satisfied members. Those who adopt this technology early gain a real edge. You can find further insights in the article Artificial intelligence in sports.
Imagine the eversports manager automatically recommending the best class times based on booking behavior.
Community and customer loyalty
Digital communities are becoming the heart of modern studios. The eversports manager helps you not only manage participants but actively retain them. Apps and platforms create digital meeting places that go far beyond the classic studio.
Social features such as challenges or reward systems motivate members to participate regularly. Gamification elements make training tangible and create a strong bond. Digital challenges in the eversports manager foster team spirit and ensure ongoing interaction.
This turns your studio into an active community that grows together and remains successful in the long term.
You now have a comprehensive insight into how you can take your studio management to a new level with the Eversports Manager 2025—from smart automation to seamless integration of external tools. But to truly maximize the efficiency of your workflows, it’s also worth optimizing your document processes. With filehub, you can easily automate recurring tasks around invoices, contracts, and documents and save valuable time. Just give it a try and try filehub.one for free now—your productivity will thank you!
